Writing a Notice

Purpose¶

A notice is a written or printed announcement used to inform the public. Notices may:

• Inform — announce a trip, competition, or upcoming event
• Advertise — promote a fundraiser, sale, or activity
• Warn — alert about a lost item, a change, or a disruption

Structure¶

• Institution / Company Name — centred at the top
• NOTICE — bold and centred; the only element that should be in bold
• Date of Issue — centred below the heading
• Title / Subject — centred; not bold, not in capitals — plain title case only
• Opening Paragraph — a brief sentence stating the event and giving the date, time, and place in prose
• Purpose — briefly states what the notice is about
• Details — supporting information (cost, requirements, contacts, etc.)
• Signature — handwritten signature of the issuing officer
• Name & Position — full printed name and official title beneath the signature

Key Conventions¶

• Only include essential information — no padding or unnecessary elaboration
• All header elements (institution, NOTICE, date, title) are centred; only NOTICE is bold
• Use short, clear, direct sentences — active voice where possible
• Use separate paragraphs for the opening (date/time/place), purpose, and details
• No complimentary close — end with signature, name, and position